Downloadable proof
Sample Leak Report PDF
Board-facing weekly snapshot with campus totals, flagged spend, and exception themes.
DistrictOps Reconcile
Pilot starter kit
Everything a finance + facilities pair needs to say “yes” to a pilot.
DistrictOps is easiest to buy when the proof is concrete. This kit packages the public sample Leak Report, vendor evidence pack, and export checklist into one calm handoff for cabinet, AP, facilities, or procurement review.
30–60 days
Fixed pilot window
1 vendor
Keep the first proof path narrow
Up to 3 campuses
Enough sprawl to expose leakage without bloating setup
Downloadable proof
Vendor evidence pack PDF
Proof packet for SLA disputes, duplicate billing questions, and chronic repeat calls after authorized district review.
Downloadable proof
Pilot export checklist PDF
One-page checklist covering required exports, scope boundaries, reviewer roles, and success metrics.
Pilot decision point
If the starter kit matches your process, request a pilot workspace.
Finance + AP
Explain the variance.
Use the Leak Report to show duplicate spend candidates, ghost invoices, and campus-level totals before Friday budget review or month-end close.
Facilities
Show the operational loop.
Use the evidence pack to connect repeat asset failures, labor hours, and contractor response drift to the same buildings that keep breaking.
Procurement
Keep the ask bounded.
Use the checklist to confirm scope, exports, least-privilege access, and success criteria before the district spends time on a bigger rollout.
Fixed-scope pilot offer
Start narrow. Prove value. Expand only if the proof holds.
- One vendor or contractor book first.
- Up to three campuses in the opening wave.
- Thirty to sixty days of historical exports plus weekly refreshes.
- Success metrics agreed up front: duplicate spend found, ghost spend resolved, chronic loops surfaced, and review hours reduced.
Best-fit stack
Most likely to move fast.
- Brightly / SchoolDude or FMX for facilities work orders.
- Incident IQ when helpdesk and asset context matter.
- Munis, Frontline, or comparable ERP / AP exports for the financial trail.
- Districts under audit, budget pressure, or vendor-renewal scrutiny.